Printscreen on Windows External Keyboard

How Do I?… Take a Screenshot

Screenshots are a brilliantly simple way to turn whatever is on your screen into an image in any given moment.

As part of our How Do I?… Use Shortcuts series, today we’re looking at how to take a screenshot, and what that even means!

If you aren’t already familiar with the concept of using a shortcut to perform an action on your computer, have a quick (two minutes) read of our simple Introduction to Computer Shortcuts guide.

 

Screenshot – Take a “photo” of your screen

 

What is a screenshot?

The screenshot shortcut takes an image of your entire screen. This image is then saved on your computer just like a photo, available for you to view at any time, or send to a friend.

 

Why is it useful?

This trick is really handy if you ever want to quickly capture information from your screen, without fiddling around trying to highlight and copy it. It’s also a very easy way to save a photo that you like.

 

How do I take a screenshot?

As with many shortcuts, the keys you need to press are quite different on a Windows computer and a Mac; we’ll go through both below.

 

Windows – Desktop Keyboard

Simultaneously press the Windows key + Print Screen (see image caption for much more detail).

Click to enlarge the image.

External Windows keyboards normally have the print screen button somewhere near the right-hand end of the keyboard, either above, below, or to the right of the return (enter) key. Here, the key is written as “Prt Scr”. The Windows key is either a window icon or sometimes written as “Win” and is normally in the bottom left of your keyboard.

 

The screenshot image this creates can be found by going to your Pictures folder, then the Screenshots folder within that.

It will also be copied to your clipboard, meaning you can paste into an email or document.

 

Windows – Laptop Keyboard

Simultaneously press the Windows key + Print Screen + Sometimes the Fn key (see image caption for much more detail).

Click to enlarge the image.

On a Windows keyboard, the Print Screen key (often written as “Prt Scr” or “PrtSc”) and the Windows key take a screenshot. The Windows key is either a window icon or sometimes written as “Win” and is normally in the bottom left of your keyboard. If the Print Screen key is shared with another function, like in this image where it’s shared with “F12”, you may need to also press the “Fn” (function) key.

 

The screenshot image this creates can be found by going to your Pictures folder, then the Screenshots folder within that.

It will also be copied to your clipboard, meaning you can paste into an email or document.

 

Apple Mac Keyboard

On a Mac, press “command”, “shift” and “3” at the same time to take a screenshot. Don’t worry if you don’t quite see those exact keys on your keyboard, the image and caption below explain how to find them.

Click to enlarge the image.

Macs don’t have a dedicated screenshot key like Windows. Instead, simultaneously press “command” (often written as “cmd” and with a ⌘ symbol), “shift” (there is normally one at each end of the keyboard) and “3” at the top to take a screenshot. So that’s “command”, “shift”, and “3” at the same time.

Your screenshot will be saved to your desktop with the name ”Screen Shot [date] at [time].png.”

 

Summary

That’s it, you now know how to capture anything that’s displayed on your computer screen.

If you’d like to learn how to capture only a specific part of your screen, such as a window or a photo, talk to one of our friendly UK-based team today.

They’ll answer all your questions at your pace, and will even send you a follow-up email or video going through all the steps you learned together.

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